Recording a Housing Move-In Date (HMID)

Introduction

Recording a correct Housing Move-In Date is vital to accurately reporting point-in-time and housing inventory counts! This is because the data element helps us distinguish between households who have already moved into Permanent Housing from households who are enrolled in (or "accepted into") a Permanent Housing project, but are still homeless as they prepare to move into an available unit.


In This Article

 Create an Entry/Exit

  1. Enter EDA mode as the correct provider and open the client’s record in ClientPoint.
    1. If entering data for a household, be sure to search for the head of household.
  2. When prompted, enter the date of the client’s entry into the project and select Set New Back Date. If the client entered the project today, you can select Current System Date.
    1. The date can be changed by clicking on Back Date in the top-right corner of the screen.
  3. Click on the Entry/Exit tab and select Add Entry/Exit.
    1. If entering a household, check the box next to each client included in the entry.
    2. Select the correct Entry Type for your program from the Type drop-down menu.
    3. If necessary, adjust the Project Start Date, then select Save & Continue.
  4. For each client included in the entry, complete the data elements on the Entry Assessment in the Entry/Exit Data pop-up as usual.
    1. If entering data for multiple household members, save time by clicking on Add Household Data and completing the Household Data Sharing Assessment.
  5. If the client is not permanently housed as of the Project Start Date, there needs to be a blank value saved for Housing Move-In Date! If there is an answer value in the Housing Move-In Date field that was entered by a previous program, you will need to save a blank answer value in the date field. Please see the example below for instructions on how to clear a Housing Move-In Date value that was entered by a previous program.
    1. In this example, your client has a Project Start Date of 1/19/2022. 
    2. Let's say this client has a previous enrollment in a permanent housing program (i.e., not your program), with an Exit Date of 8/24/2021. Because this client consented to sharing their data statewide, you can see there are completed data elements, but many of them are out of date. 
    3. After updating the data elements in the Entry Assessment, you come to the Housing Move-In Date field and see this: 
    4. What you need to do is save a blank value for Housing Move-In Date!
    5. To do so, click on the blue "Clear Date" icon next to the date field: 
    6. You should now have a blank Housing Move-In Date value for your client's enrollment in your program! 
  6. Click on Save & Exit.

 Record a Housing Move-In Date

  1. Enter EDA mode as the correct project provider and open the Head of Household's record in ClientPoint.
  2. Search for and enter the client record (Note: You do not need to be in back date mode when editing an Entry/Exit record).
  3. Click on the Entry/Exit tab, then select the Interims icon for the correct Entry/Exit.
  4. In the Interim Reviews pop-up, click on Add Interim Review
    1. Select "Update" as the Interim Review Type.
    2. The Review Date should match the household's Housing Move-In Date.
  5. Click on Save & Continue in the first pop-up.
  6. Scroll down and complete the Housing Move-In Date in the Head of Household's record.
  7. Click on Save & Exit.

 Additional Information

No Housing Move-In Date before project exit 

Some households with a Project Start Date may never move into a unit before Project Exit. Regardless of the reason the household didn't move in, do not enter a Housing Move-In Date. Simply exit the household and record the exit destination. This is expected and move-in rates will vary by community and program. CoCs are encouraged to use this data as a starting place to identify potential barriers to housing and to then take any possible steps towards addressing those barriers. 

Change of unit with interruption of housing 

In the event that the client vacates a housing situation and the project stops paying rental assistance, staff should exit the client from the project with an accurate Project Exit Date and Destination and create a new Entry/Exit record with a new Project Start Date for the client on the same or following day. The previous value for Housing Move-In Date should be cleared out in the new Entry/Exit's Entry Assessment and other data elements should be updated as appropriate as well. 

The project would continue working with the client until a new unit is found, at which point a new  Housing Move-In Date would be recorded on the second Entry/Exit record. This will ensure that the client’s history of housing is preserved.

Change of unit with NO interruption of housing 

If a client moves directly from one permanent housing unit into another permanent housing unit, with no days of homelessness in between, there is no need to create a new Entry/Exit record. Continue to use the existing Entry/Ext record as normal. 

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