03. Shelter Bed & Unit Check-Outs

Overview

Some larger emergency shelters use a custom workflow in HMIS to track bed check-ins and check-outs for overnight or extended-stay shelter beds. This article explains how to close out a stay in a shelter bed or unit. This article is part of a series on custom shelter workflows.


  • More About This — Further important information is found in this section.
  • Details — Specific details and/or step-by-step workflows will be described in this section.
  • Video — Any relevant videos will be posted in this section.

More About This

If a check-out date was not pre-filled in at the time of reservation or check-in, or if the facility has no structured check-out procedure, shelter staff should not forget to manually check-out clients from their beds/units once their stay has ended. Doing so will keep your shelter roster and client information up-to-date and will free up the beds/units at your facility for the next night's residents.


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Details

Whenever you are completing data entry as a shelter staff, you should always first confirm that you are working under the correct Workgroup and Organization!

  1. Click on your user icon to open the Settings sidebar, then make the following selections:
    • Workgroup: Emergency Shelter Staff
    • Organization: Your agency’s shelter organization
  1. When finished, click on Apply.​

Bed/Unit Check-Out

  1. Navigate to the Facilities workspace and select Current Residents in the menu group:

  1. On the Current Facility Residents form, locate the row of the client you wish to check-out in the list below:

  1. Fill in the Check-Out field with the appropriate date:

  1. Record the Present field:

  1. Click Save to confirm the check-out:

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Video

Under construction, coming soon!

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Related Articles & References

Under construction, coming soon!


Core HMIS Workflow How-to Guides:

HMIS Fundamentals

ClientTrack Basics

Client Intake

Program Enrollment


Questions? Email the Helpdesk: MNHMIS@icalliances.org

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