04. Shelter Bed & Unit Check-Outs
Overview
Some larger emergency shelters use a custom workflow in HMIS to track bed check-ins and check-outs for overnight or extended-stay shelter beds. This article explains how to close out a stay in a shelter bed or unit. This article is part of a series on custom shelter workflows.
- More About This — Further important information is found in this section.
- Details — Specific details and/or step-by-step workflows will be described in this section.
- Video — Any relevant videos will be posted in this section.
More About This
If a client leaves before the facility requires it, or if the facility has no set check-out time, users must check-out the client from their bed or unit. Doing so keeps the roster and client information up-to-date and frees the location for the next client to move into.
- In ClientTrack, shelter facilities can be configured to apply an automatic check-out after a certain period of time.
Details
Whenever you are completing data entry for a custom shelter workflow, you should always first confirm that you are working under the correct Workgroup and Organization!
- Click on your user icon to open the Settings sidebar, then make the following selections:
- Workgroup: Emergency Shelter Staff
- Organization: Your agency’s shelter organization
- When finished, click on Apply.
Bed or Unit Check-Out
- Navigate to the Housing workspace, then click on the Current Residents menu option:
- In the client list at the bottom of the page, find the client’s name you wish to check-out. (Or, if you have a visual facility display, you can find the and select client’s bed or unit.)
- Fill in the Check-Out field with the appropriate date:
- Click Save to confirm the check-out:
Video
Under construction, coming soon!
Related Articles & References
Under construction, coming soon!
Core HMIS Workflow How-to Guides:
Questions? Email the Helpdesk: MNHMIS@icalliances.org