03. Shelter Bed & Unit Check-Outs
Overview
Some larger emergency shelters use a custom workflow in HMIS to track bed check-ins and check-outs for overnight or extended-stay shelter beds. This article explains how to close out a stay in a shelter bed or unit. This article is part of a series on custom shelter workflows.
- More About This — Further important information is found in this section.
- Details — Specific details and/or step-by-step workflows will be described in this section.
- Video — Any relevant videos will be posted in this section.
More About This
If a check-out date was not pre-filled in at the time of reservation or check-in, or if the facility has no structured check-out procedure, shelter staff should not forget to manually check-out clients from their beds/units once their stay has ended. Doing so will keep your shelter roster and client information up-to-date and will free up the beds/units at your facility for the next night's residents.
Details
Whenever you are completing data entry as a shelter staff, you should always first confirm that you are working under the correct Workgroup and Organization!
- Click on your user icon to open the Settings sidebar, then make the following selections:
- Workgroup: Emergency Shelter Staff
- Organization: Your agency’s shelter organization
- When finished, click on Apply.
Bed/Unit Check-Out
- Navigate to the Facilities workspace and select Current Residents in the menu group:
- On the Current Facility Residents form, locate the row of the client you wish to check-out in the list below:
- Fill in the Check-Out field with the appropriate date:
- Record the Present field:
- Click Save to confirm the check-out:
Video
Under construction, coming soon!
Related Articles & References
Under construction, coming soon!
Core HMIS Workflow How-to Guides:
Questions? Email the Helpdesk: MNHMIS@icalliances.org