Sage: HUD Reporting Repository

In This Article

Introduction to the Sage HMIS Reporting Repository

The Sage HMIS Reporting Repository, or "Sage" for short, is an online portal that HUD grantees use to submit their annual reports. The following is a list of reports that are compatible with Sage:

  • Coordinated Entry Annual Performance Report (CE APR)
  • Continuum of Care Annual Performance Report (CoC APR)
  • Emergency Solutions Grant Consolidated Annual Performance and Evaluation Report (ESG CAPER)

Test a report file in Sage

The data tables from a compatible report can be checked for coding or counting issues by uploading a copy of the report' file to the Sage test page. Users can print or download a copy of the error report, and testing a report will not impact any submissions they make when logged in.

If Sage finds an issue with a test upload, it will display an error code. For assistance in troubleshooting error codes, please submit a question to HUD's Ask a Question portal or the Minnesota HMIS Helpdesk.

Users may be redirected to the demonstration version of Sage after testing an upload ( If this happens, they will have to navigate to to access the Sage live site.

Gain access to Sage

HUD CoC Grantees

To request access to Sage, you will need to visit the Sage website and enter your contact information and grant recipient affiliation. Your CoC's primary contact, often the CoC Coordinator, will then need to approve your request. If the CoC primary contact grants you access to Sage, you will be notified via email.

  • If you are a CoC Primary Contact, make sure you regularly log in to Sage to review and approve user access requests.
  • If you are a grant recipient, HUD recommends that you provide your CoC primary contact with a list of individuals you want to have access to Sage.

HUD ESG Grantees (Subrecipients)

A "subrecipient" is an entity that operates an ESG-funded project. The funding that subrecipients receive is allocated by an ESG award's "recipient": a city, county, state, or territory. In Minnesota, the following entities are ESG recipients:

  • City of Duluth
  • City of Minneapolis
  • City of Saint Paul
  • Dakota County
  • Hennepin County
  • Minnesota Department of Human Services | Office of Economic Opportunity
  • Saint Louis County

While ESG recipients have their own Sage accounts, subrecipients will only interact with the reporting repository via upload links emailed to them by their recipients.

DHS OEO ESP Grantees

The Emergency Services Program (ESP) operated by Minnesota's Department of Human Services has the same data entry and reporting requirements as HUD's Emergency Solution Grants program (ESG). This means that ESP grantees will interact with Sage in the same way that ESG subrecipients do: via report upload links emailed to them.

Upload a report file to Sage

HUD CoC Grantees

To submit an APR .csv file to Sage, you must first log in. If you do not have a Sage account, you will have to request access from your CoC's primary contact.

For more information on uploading a report to Sage, ICA recommends reviewing the Sage User Manual. ICA staff do not have access to Sage and are thus limited in what assistance we can offer on this topic.

HUD ESG Grantees (Subrecipients)

ESG recipients are responsible for generating emails with upload links for each project funded during the program year. Those emails are sent to grant subrecipients, who use the upload links to submit their CAPERs. A subrecipient that receives grants from multiple ESG recipients for the same project, such as an emergency shelter funded by a city and county, will need to submit a CAPER for each recipient.

Questions about Sage upload emails should be directed to your ESG recipient. ICA staff do not have access to Sage and are thus limited in what assistance we can offer on this topic.

DHS OEO ESP Grantees

Like ESG subrecipients, ESP grantees submit CAPERs to Sage using upload links that are emailed to them. All emails come from the ESP administrator, Minnesota's Department of Human Services.

Additional Resources

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