Configuring User Settings
Author: ICA | Date Created: July 14th, 2024| Date Updated: May 14th, 2025
Overview
This article shows you how to update your User Settings in HMIS. You'll learn how to view your account information, update your security settings, change your HMIS theme, and where to sign-out. Doing your part to keep your settings up-to-date helps to keep HMIS secure.
Details
By accessing the Settings menu, you can easily view and modify information associated with your HMIS account, including:
- Profile and profile photo
- Account settings and workgroups
- Themes
- Security settings
- User-level notifications
To access your Settings menu in HMIS, click on the User Profile icon with your initials, located in the top-right corner of the page:
- The User Profile section is located at the top of the Settings menu:
- The following options are available here:
- User Profile Photo
- Users can opt to change their user profile photo. To do so, first click the account photo icon. Next, users will be directed to a form where they can upload their preferred image.
- User Profile Information
- This section is where users can view their name, email address, role(s) and organization(s) associated with their HMIS account.
- Sign Out Button
- Use this button to log-out of HMIS. Closing any browser window with an active session will also automatically log users out HMIS.
- Account Settings are located below the Profile section in the Settings menu:
- Workgroup
- Workgroups control what HMIS features are available to users HMIS, such as workspaces, menu options, forms, and reports. If users have access to more than one workgroup, they can change their workgroup through the drop-down menu located here
- Organization
- Almost all users will only have access to one organization. However, if a user requires access to more than one organization, users can change which organizations they are working within through the drop-down menu located here
Most users will have only one Workgroup option available, while others will have multiple. Similarly, if you have multiple Organization options available to you, always remember to select the correct Workgroup and Organization as soon as you log-in and before you do any data entry in HMIS!
- Always click Apply to save any Account Settings changes you make here!
- Theme settings can be located below Account Settings in the Settings menu:
- Users can personalize their HMIS interface appearance by selecting their preferred visual theme: Default, High Contrast, or Dark.
- Security settings can be accessed below Themes in the Settings menu:
- The Security Settings selection allows users to change their password, update their account recovery information, or enable 2-Step Verification. You can read more about this in our article titled: Logging-In & Setting you Security Question.
Core HMIS Workflow How-to Guides:
Questions? Email the Helpdesk: MNHMIS@icalliances.org