Client Photos in HMIS

Author: Reid Lemker | Date Created: 05/06/2025 | Date Updated: 05/27/2025

What this is

You can easily add a client's photo in HMIS by uploading a file or taking a fresh photo. This is helpful if your agency would like a photo of a client to appear on their Community Card or in their HMIS profile.


Add a photo

  1. Go to the Clients workspace, expand the Profile folder in the menu group, and select the Client Photo option:

  1. The Client Photo interface will open in its own window. You can either click Choose a File to upload a photo from your computer, or click the camera icon to take a live photo with the device you are currently using:

  1. If you get a security pop-up from your internet browser, click the option to Allow the system to access your computer's camera on every visit:

  1. A second window will appear, where you should see your system's camera view to take a picture. Click the blue button with camera icon to take the client's picture:


  1. Choose Use this image if you are happy with the photo, or choose Retake to try again:

  1. Once you have captured the client photo you want to use, click Save to close the window and save the profile image:

  1. You can now follow the instructions above to Create and Print a Scan Card ID that displays the client's photo.

Tip: If your uploading a photo, make sure it is orientated correctly before uploading it into HMIS!


Related Articles & References

How to Print a Community Card



Questions? Email the Helpdesk: MNHMIS@icalliances.org

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