How to get to the facilities workspace and select the facility
Author: Ran Chang | Date Created: July 23rd, 2025 | Date Updated: July 23rd, 2025
What this is
The Facilities workspace is used by emergency shelter projects with a bed list to record when clients check in and check out. It supports both night‑by‑night (NbN) and entry/exit (EE) shelters.
Select your shelter from the View Facilities menu to ensure you are working with the correct reservations and check‑ins for that shelter.
What you need to know
This article shows you:
- Where to find the Facilities workspace in HMIS
- How to select your shelter to begin data entry
Follow these steps
1. Confirm your user settings
- Workgroup: Emergency Shelter Staff
- Organization: Your agency’s shelter facility
Whenever you are completing data entry in the facilities workspace, you should first always confirm that you are working under the correct Workgroup and Organization.
- On the left workspace menu, go to the Facilities workspace - click Facilities
- Select "View Facilities".
- Pick your shelter - Select the shelter project on the list.
When you are done
After selecting your shelter, you will see clients listed in Reservation Check-In and Current Residents for that shelter.
If you need to switch to another shelter, repeat these steps and select a different facility.