How do I check my transitional housing project's data quality?

Date Created: June 23, 2026

What this is

This article will walk you through how to use data checkers to review you transitional housing (TH) project's data quality, and will show you how to address data quality or missing data issues.

What you need to know

Follow these steps

For transitional housing projects, we recommend you use the following data checkers to review your data quality. For best results, we also recommend you run the following data checkers in a specific order.

First Stop Data Checkers - Begin by using the three data checkers found in the folder titled First Stop Data Checkers:

1. First, run the Current Client Roster. This data checker will help you to confirm the right clients are enrolled in your project. If needed, you can exit clients from their enrollment within the data checker.
2. Next, run the Common Data Checker to find any missing common data elements for your clients. This includes data in your client's HMIS profile and one-time questions, such as disabling condition, prior residence, etc.
3. Next, use the Assessment Data Checker to help you review additional data elements, such as  health insurance, income, etc.

Other Data Checkers - The data checkers found in this folder can be used in any order.

1. Annual Assessment Tool - If your TH project receives federal funding (e.g HUD COC/ESG funding sources), you can use this data checker to locate client enrollments that are due for an annual assessment.
   1. Tip: you can launch the annual assessment workflow from within the data checker.
2. Incoming Housing Referral Checker - If your project receives Coordinated Entry referrals, you can run this data checker to review and update those referrals.
3. Service-Enrollment Linkage - For projects that record services, this data checker shows a list of services that are not linked to an enrollment, or are linked to the wrong enrollment. If needed, you can update the enrollment linked to the service from this data checker.

Program Specific Data Checkers - The data checkers in this folder are for specific funding. There are currently no data checkers for grants that fund transitional housing projects. In the future, there will be additional data checkers release such as  RHY data checker  and the HYA data checker.