How to check my FHPAP project's data quality?
Date Created: June, 10 2026
What this is
This article will guide you on how to use data checkers to review your project's data quality, and how to address any issues or missing data.
What you need to know
This article is only for projects funded by the Family Homeless Prevention and Assistance Program (FHPAP). FHPAP is a state-funded program run by Minnesota Housing. It helps low-income single adults, youth, and families who are either currently homeless or very close to losing their housing.
Follow these steps
For FHPAP funded projects, we recommend you use the following data checkers to review your data quality. For best results, also recommend you run the following data checkers in a certain order.
First Stop Data Checkers - The checkers in this folder are where you are going to want to start.
- Run the Current Client Roster to confirm the right clients are enrolled in your project. If needed, you can exit clients from their enrollment within the data checker.
- Next, run the Common Data Checker to find any missing common information for your clients. This includes data in your client's HMIS profile and one-time questions, such as disabling condition, prior residence, etc.
- Next, the Assessment Data Checker will help you review additional data elements, such as health insurance, income, etc.
Other Data Checkers - These data checkers can be used in any order.
- Housing Move in Date - This checker allows you to review housing move-in date information for Rapids Re-housing projects (RRH). If needed, you can also update it.
- Incoming Housing referral - If your RRH project receives Coordinated Entry referrals, you can run this data checker to review and update those referrals.
- Service-Enrollment Linkage - For projects record services on financial assistance provided to households, this checker shows a list of services that are not linked to an enrollment or linked to the wrong enrollment. If needed, you can update the enrollment linked to the service from the data checker.
Program Specific Data Checkers - The following data checkers are specific to a grant and it's program specific data elements. We recommend using these data checker after you have gone through the First Stop and Other Data Checkers above.
a. FHPAP - This checker looks for FHPAP specific data elements. You can enter or edit information as well as add services right from the data checker.
Instructions for how use the data checker filters and review errors and make corrections is found on the data checker launch page in HMIS. For a overview on how to use data checkers, read How do I use Data Checkers?